About the Role
Position: AB9 - Speaker Relations Coordinator – Ottawa International Animation Film Festival
Contract Term: 26 Weeks Start Date: May 18, 2026 End Date: November 13, 2026
Work Schedule: 4 business days / 32 hours per week in office Work Location: Arts Court, 2 Daly Ave
Job Summary: This position is funded through Ontario’s Job Creation Partnerships (see more details below). The Ottawa International Animation Festival (OIAF) is one of the leading events of its kind in the world. It's an annual five-day event with a total attendance of 28,000 attracting artists, producers, students and animation fans from around the world. 2026 will be the 50thanniversary of the event. The Speaker Relations Coordinator will liaise with speakers and presenters participating in the OIAF’s industry events, including The Animation Conference (TAC) for industry professionals and Animation Exposé, the day of professional development programming for artists and animation students.
Responsibilities:
Handle communications between presenters and the festival.
Coordinate technical, logistical, and promotional requirements and information for all presentations and workshops.
Assist with venue logistics and preparations including on-site Front of House coordination and stage crew support.
Collaborate with different departments including Guest Services, Communications, Client Services and Box Office.
Assist with event promotion, database maintenance, problem-solving, and monitoring during events.
Support the industry team in other areas where needed.
Skills and Qualifications:
Excellent communication and people skills (verbal and written).
Good organizational skills and initiative
Attention to detail and accuracy.
Able to consistently meet deadlines.
Adaptability and a positive attitude.
Strong computer skills: the ability to quickly learn new programs/platforms and take the initiative to troubleshoot.
Learning Opportunities and Additional Benefits
Work behind the scenes of a dynamic, local film festival
Learn and/or level up your proficiency in platforms like Airtable, Eventive, Quickbooks, Stripe, Eventival, and more
Dedicated in-house seminars to learn about all aspects of event management
Meet people within the local, Canadian, and international film industry
Additional Qualifications Required:
Candidate eligibility for JCP is determined according to the following criteria:
1. An unemployed job seeker or those employed less than 20 hours per week.
2. A permanent resident living in Ontario who is legally authorized to work in Canada.
3. Meet at least 1 of the following criteria:
a. Has an established Employment Insurance (EI) benefit period.
b. Previously established an EI benefit period that has ended within the previous 60 months.
c. Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.
NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.
Remuneration:
$704 per week paid biweekly by the Province of Ontario (average hourly rate: $22.00 based on 4 days/32 hours).
What’s Next?
Forward your resume and cover letter to jobs@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: http://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.
About the Organization