BA2-Administrative Assistant

Position: BA – Administrative Assistant – Bluesfest and CityFolk

Desired Contract Length: 26 Weeks  Start Date: January 19, 2026 End Date:Initial term approved to the Province of Ontario’s current fiscal year end, March 27, 2026.  Additional weeks, ending July 24, 2026 is pending the approval of Ottawa Festivals’ fiscal year (2026-2027) JCP program annual agreement.

Work Schedule: Full Time - 4 business days (32 hours per week) Location: Hybrid: Virtual and Westboro office

Job Summary: The Administration Assistant reports to and works with the Director of Sponsorship and sponsorship team for the sponsorship program at this festival. The Administration Assistant is responsible for assisting with administrative duties, and servicing the festival sponsors.

The Opportunity:

Administrative

● Create PowerPoint/Google Slides presentations

● Create post event sponsor reports

● Assist in filling of sponsor assets, i.e. file folders, photos, branded assets etc.

● Understand customer needs and requirements

● Assist with festival marketing campaign, promotions/contesting and ensure sponsors are properly represented and integrated

● Assist with sponsorship executions (advancing activation logistics and operations, branding, signage, tickets, hosting etc.)

● Work with festival volunteers of the festivals

Day to day

● Administration duties

Onsite/Event Coordination

● Assist with sponsorship deal executions

● Assist with sponsor activations kiosk;

● Provide support to sponsors on site, troubleshoot day to day operations across all sponsorship programs

Skills and Qualifications Required:

● Strong organizational skills and ability to prioritize

● Advanced Microsoft Office: Excel, Word, PowerPoint and Google Workspace experience

● High customer service qualifications

● Excellent verbal and written communication skills

● Ability to work independently as well as within a team

● Ability to multi-task, prioritize, and manage time effectively

Attractive Qualities

● Event management experience, knowledge of Ottawa Bluesfest and CityFolk an asset;

● Experience in sponsorship/marketing

● Knowledge of basic principles of marketing and advertising

● Good judgement, attention to detail, a positive attitude and flexible nature;

● Post-secondary education in administration, fundraising, community development, marketing an asset;

● Bilingualism an asset (English & French)

Additional Qualifications Required:

Candidate eligibility for JCP is determined according to the following criteria:

1. An unemployed job seeker or those employed less than 20 hours per week.

2. A resident living in Ontario who is legally authorized to work in Canada.

3. Meet at least 1 of the following criteria:

a. Has an established Employment Insurance (EI) benefit period.

b. Previously established an EI benefit period that has ended within the previous 60 months.

c. Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.

d. Received the Employment Insurance Emergency Response benefit (CERB) within the previous 60 months.

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.

Remuneration:

$704 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $22.00 based on 4 days/32 hours)

What’s Next?

Apply to jobs@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview. To learn more about the JCP program, please visit: http://www.ottawafestivals.ca/jobs. Ottawa Festivals welcomes and encourages applications from all eligible individuals. We are recruiting for a current vacancy in JCP but this process may also be used to fill future JCP opportunities over the next 6 months.