GA2-Festival Coordinator-Ottawa Grassroots Festival

Position: GA2 – Festival Coordinator – Grassroots Festival

Desired Contract Length: 26 Weeks  Start Date: February 16, 2026 End Date: Initial term approved to the Province of Ontario’s current fiscal year end, March 27, 2026. Additional weeks is pending the approval of Ottawa Festivals’ fiscal year (2026-2027) JCP program annual agreement.

Work Schedule: Full Time - 4 business days (32 hours per week) Location: Hybrid: Virtual and 1 day/week at Westboro office

Job Summary: This position is funded through Ontario’s Job Creation Partnerships. Reporting to and working under the direction of the Festival Executive Director/Producer, the Festival Administrator will assist in a variety of administrative tasks.

RESPONSIBILITIES:

· Provide varied support to Ottawa Grassroots Festival (OGF) Crew Leads

· Maintain volunteer spreadsheets and contact lists ensuring they are up to date for current and new volunteers.

· Participate in outreach activities to secure volunteers.

· Contact new volunteers by phone and email as required

· Assist with scheduling volunteers and with communication around scheduling.

· Assist assigning volunteers to various positions.

· Assist with updates to a volunteer handbook.

· Assist with provision of information to all volunteers prior to Festival.

· Help review and provide input to support the OGF website.

· Execute tasks as required during the four days that the festival runs

· Other related administrative tasks as assigned.

SKILLS REQUIRED:

· Excellent Oral and Written English language skills.

· Excellent organizational skills.

· Excellent interpersonal skills.

· Multi-tasking skills.

· Reliable and able to work cooperatively as a team member with a minimum of supervision.

· Skilled with typical office automation tools (e.g., spreadsheets, documents, etc.)

· Experience with or ability to learn to use Forms software (such as Google Forms)

Additional Qualifications Required:

Candidate eligibility for JCP is determined according to the following criteria:

1. An unemployed job seeker or those employed less than 20 hours per week.

2. A permanent resident living in Ontario who is legally authorized to work in Canada.

3. Meet at least 1 of the following criteria:

a. Has an established Employment Insurance (EI) benefit period.

b. Previously established an EI benefit period that has ended within the previous 60 months.

c. Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.

d. Received the Employment Insurance Emergency Response benefit (CERB) within the previous 60 months.

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.

Remuneration:

$704 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $22.00 based on 4 days/32 hours).

What’s Next?

Forward your resume and cover letter to hr@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please visit: http://www.ottawafestivals.ca/jobs/jcp-overview/. Ottawa Festivals welcomes and encourages applications from all eligible individuals.