CB6 – Concert Series Marketing + Admin Assistant - Chamberfest

POSITION: CB6 – Concert Series Marketing + Admin Assistant - Chamberfest

CONTRACT TERM: 26 weeks  START DATE: October 19, 2026    END DATE: Initial term approved to the Province of Ontario’s current fiscal year end, March 31, 2027.  Additional weeks to April 2, 2027 is pending the approval of Ottawa Festivals’ fiscal year (2027-2028) JCP program agreement.

WORK SCHEDULE:  4 business days / 32 hours per week  WORK LOCATION:  Downtown

Summary: This position is funded through Ontario’s Job Creation Partnerships (see eligibility details below). Reporting to the Marketing Manager and Box Office Manager, the Concert Series Marketing & Administration Assistant will be responsible for supporting the organization’s marketing needs and general administrative tasks.

Responsibilities:

• Assist in the planning and creation of dynamic written, graphic, and video content for Chamberfest’s social media platforms including Facebook, LinkedIn, Instagram, and other relevant platforms;

• Support the development and distribution of e-newsletters to Chamberfest patrons;

• Assist in the creation and building of event and artist pages for Wordpress website;

• Work with the Marketing Manager in response to public comments (i.e. questions, statements) driven by social media posts

• Staying up-to-date with news from upcoming artists to help further promote their involvement with Chamberfest

• Relieve reception and on-site box office by supporting ticket services inquiries and processing payments as required;

• Working within the festival’s CRM software

• Processing ticket sales, tracking sales, and collecting unused tickets and receipts

• Answering telephones, redirecting calls, maintaining voicemail system, and responding to inquiries as needed

• Additional duties as required.

Skills and Qualifications Required:

• Excellent verbal and written communication including proof-reading and editing skills in English; French an asset

• Strong interpersonal skills, team player

• Detail oriented with excellent organizational and time management skills

• Experience with Wordpress, MailChimp, and Adobe Creative Suites (In Design & Photoshop) is an asset

• Proficient in Microsoft Word and Excel, experience in cash handling

• Enthusiasm for the organization, the artists, the event, and the patrons

• Accessibility Training is an asset or will be provided via AODA online training

• Additional language skills are an asset

• Experience with database and/or CRM systems considered an asset

Additional Qualifications Required:

Candidate eligibility for JCP is determined according to the following criteria:

1. An unemployed job seeker or those employed less than 20 hours per week.

2. A permanent resident living in Ontario who is legally authorized to work in Canada.

3. Meet at least 1 of the following criteria:

4. Has an established Employment Insurance (EI) benefit period.

5. Previously established an EI benefit period that has ended within the previous 60 months.

6. Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.

Remuneration:

$704 per week paid biweekly by the Province of Ontario (average hourly rate: $22 based on 4 days/32 hours).

What’s next?

Forward your resume and cover letter to jobs@ottawafestivals.ca. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview. To learn more about the JCP program, please click here. Accommodation is available upon request for candidates taking part in any aspect of the selection process. We are recruiting for a current vacancy in JCP but this process may also be used to fill future JCP opportunities over the next 6 months.