Executive Director – Ottawa ChamberFest

Position: Executive Director – Ottawa Chamberfest

The Opportunity:
The Ottawa Chamberfest Board of Directors is seeking an Executive Director to jointly lead the organization with newly appointed Artistic Director Carissa Klopoushak. Success in this role will require a mix of leadership abilities, interpersonal qualities, and adaptability which will have been gained through experience within a non-profit organization, preferably in the music sector.

Summary:
The Executive Director is responsible for the executive and administrative leadership of Ottawa Chamberfest in the fulfillment of its mission, vision, and strategic goals. The Executive Director and Artistic Director are the joint leaders of the organization, each with a direct reporting line to the Board of Directors.

The Executive Director creates a respectful and inclusive workplace where employees and volunteers can carry out their duties free from discrimination, harassment, or intimidation and where workplace policies are enforced and carried out.

Responsibilities:

Strategic direction and planning

  • Participate in the development of the strategic plan, in collaboration with the Artistic Director and the Board.
  • Develop short and long-term organizational goals.
  • Establish, implement, and monitor planning of financial, human, and physical resources to ensure effective and responsible management of the organization.

Business and financial management

  • Develop and implement a business plan for the organization.
  • Develop and manage the organizational budget.
  • Update, develop and implement operational policies and procedures.
  • Ensure the highest professional standards in the presentation of Chamberfest in its business relationships, public-facing activities, and office environment.

Fundraising

  • Lead the organization in raising public and private funds.
  • Oversee the implementation of fundraising plan, stewardship plan and strategies to ensure the financial stability of the organization.
  • Oversee preparation and submission of all grants and related reports, with the fundraising team.
  • Establish and maintain good relationships with donors, sponsors, public funders, and other supporters.

Marketing and communications

  • Oversee the development and execution of the marketing and communications strategies, activities, and public relations initiatives.
  • Participate in the definition of the overall branding, image, and design of Chamberfest, with the
  • Artistic Director and marketing and communications team.
  • Act as one of the primary spokespersons of the organization.

Human resources

  • Oversee recruitment, hiring, training, management, evaluation, professional development, discipline, and retention of the administrative team and volunteers.
  • Guide an administrative team of up to 12 employees by establishing clear expectations, ensuring necessary support, and developing workplans.
  • Oversee the review and revision of human resource planning, policies, procedures, and documents, in conjunction with the Board.

Programming

  • Provide administrative support and strategic advice to the Artistic Director in the planning and implementation of Chamberfest’s programming.
  • Contribute to the identification, development, and execution of new opportunities for performances, community engagement, education, and digital initiatives, in consultation with the Artistic Director.
  • Keep abreast of music and broader cultural industry trends.

Governance

  • Report to the Board on all planning, financial and administrative matters.
  • Provide, prepare and present reports and/or related documentation at Board meetings, committee meetings and the annual general meeting.
  • Participate in the organization and setting of the agendas of Board and committee meetings.
  • Serve as an ex-officio member on the Board and its committees.

Requirements: 

The ideal candidate is:

  • An experienced arts or non-profit leader.
  • A passion for music and a desire to engage the broadest possible audience.
  • An ability to articulate the importance of the arts in building stronger communities.
  • A people person with the ability to inspire, influence, and engage multiple internal and external stakeholders towards the attainment of common goals.
  • A team player.
  • A personal commitment to equity, diversity, and inclusion.

Qualifications and skills:

  • A minimum of ten years of professional experience, with at least five years in a leadership position, in the arts or non-profit sector.
  • A minimum of a bachelor’s degree, a graduate degree is preferred, or equivalent experience in arts management and/or non-profit administration.
  • Experience working collaboratively with an artistic leader is highly desirable.
  • Experience in securing funding from governments agencies, individual donors, foundations, and/or sponsors.
  • Understanding of the complex funding ecosystem Chamberfest evolves in.
  • Strong human resource management skills.
  • Experience developing and managing an organizational budget.
  • Financial literacy.
  • Understanding of non-profit governance best practices.
  • Computer/database proficiency and autonomy; social media fluency is an asset.

Abilities:

  • Ability to report to, work with, and maintain trusting relationships with a board of directors.
  • Ability to share the spotlight with the Artistic Director and support her in any way that will strengthen the organization.
  • Ability to build and grow relationships with multiple stakeholders on behalf of the organization.
  • Ability to operationalize an artistic vision into a comprehensive yet adaptable workplan.
  • Ability to identify and evaluate organizational risks, and implement measures to control risks (finance, funding, people, image).
  • Ability to identify and seize opportunities.
  • Ability to hold the demands of the role and hold high professional standards as well as personal integrity.
  • Ability to lead in an uncertain and changing environment.

Professional attributes:

  • A team player who welcomes and embraces the benefits of working collaboratively with the Artistic
  • Director in a two-headed leadership model.
  • Empathetic communicator with the ability to relate to patrons, funders, sponsors, board directors, volunteers, staff, and other stakeholders.
  • Mission-driven, result-oriented and a bias for action.
  • Pragmatic, analytical, and an effective problem-solver.
  • High degree of professionalism, openness, integrity, and transparency.
  • Strong English communication skills (oral presentation, proposal writing, reporting).
  • Professional proficiency in French is a strong asset.

Terms of Employment:
This is a full-time position based in Ottawa, with a salary in the range of $80,000 to $100,000 commensurate with experience, 4 weeks of vacation, and employer contribution to a RRSP.

The position requires frequent evening and weekend work. The Executive Director attends all or most of the organization’s events. S/he is expected to represent, promote, and raise the profile of the organization by regularly attending community, fundraising and diplomatic events, conferences, and workshops.

The successful candidate shall start in May 2021 or at the earliest convenience. In the event of a relocation, the new Executive Director should take residence in the National Capital Region as soon as Ontario public health guidelines and government orders allow. At time of posting, Ottawa Chamberfest staff and volunteers work remotely.

How to Apply:
Please apply by email with a cover letter and a resume no later than Friday April 2, 2021 at 5 p.m. EDT. Send to: [email protected].

Qualified candidates from all backgrounds are welcomed and encouraged to apply.

Ottawa Chamberfest thanks all applicants for their interest. Only those advancing in the process will be contacted. All applications will be treated in the strictest confidence.

Additional Info:
Ottawa Chamberfest works to build a world where the rights, dignity, and worth of every human being is respected and celebrated. The organization strives to create a climate that is respectful, safe, and inclusive – where all feel welcome and valued, and where all are supported to make their contribution. Ottawa Chamberfest values equity and diversity.
Founded in 1994, Ottawa Chamberfest is registered with the Canada Revenue Agency as the Ottawa Chamber Music Society.

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