Box Office Manager- Great Canadian Theatre Company

Application Deadline: Sep 01, 2022
Start Date: Sep 12, 2022

Salary From: 35K To 45K
Province: Ontario
Region: Ottawa Area
City: Ottawa
Employee Benefits: Health
Organization’s Field/Discipline: The Arts
Job’s focus: Administrative
Job Type: Full-time
Career Level: Entry level/ intern

Organization Description

Great Canadian Theatre Company

Great Canadian Theatre Company has successfully produced professional contemporary English-language theatre in Ottawa since 1975. Our mandate to produce theatre that examines “Canadian life and our place in the world” provides a different perspective and makes us unique in our city. With over 85 world premieres, GCTC has made a strong commitment to advancing Canadian theatre and the creation of Canadian plays. The company has a long history of creating theatre that is compassionate, thought provoking and immediately relevant. We produce theatre that does not prescribe a point of view, but rather encourages audience members to engage in debate and discussion.

GCTC is located in Ottawa and includes a 262 seat, modern Mainstage theatre and a black box, flexible studio space.  We own and operate the Irving Greenberg Theatre Centre and take our role of mentoring, supporting and sharing our resources with the artistic community seriously. In fact, this is an integral part of our identity as an arts organization.

GCTC values diversity in the workplace because it allows us to better understand and meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and personal growth among our team, and it is essential to our success as an organization.

Job Description

JOB POSTING: Box Office Manager

Salary: $36,000 to $42,000 + benefits package

GCTC is seeking a box office manager to add to our growing team. The Box Office Manager is responsible for providing the best possible services to the public, including ensuring the comfort of audience members, managing the GCTC bar and concessions, and supporting a dynamic, talented part-time staff who thrive in a positive environment. The position reports directly to the Company Manager and to the public.

The work for this position takes place primarily in the GCTC Box Office, located in the lower lobby of the Irving Greenberg Theatre Centre. The lobby of GCTC is open to the public and, especially during opening night celebrations, it can be a vibrant and noisy place. Our box office team is often the first point of contact for patrons, guests and other members of the community. Whether in-person, over the phone or via email, our goal is to provide helpful, clear and compassionate service for everyone. In the first several shifts of the position, training will be provided on all processes and systems, including our ticket software, Spektrix.

HOURS & SCHEDULE

The Box Office Manager is a full-time, permanent position. The schedule fluctuates with the flow of the season. During off-show weeks, the hours are Tuesday to Saturday from 9-5pm. During show weeks (listed below), the box office manager is expected to work evenings and weekends to oversee the box office during performances.

While the position is primarily in-person, occasionally, shifts will operate remotely.

Show Weeks 
(7 performances a week on evenings and weekends)
The Chemical Valley Project | September 20 – October 2, 2022
Forever Young: A Ghetto Story | November 8 – 20, 2022
As You Like It: A Radical Retelling | January 17 – 29, 2023
The Unplugging | February 28 – March 12, 2023
The First Stone | April 11 – 23, 2023
And any additional events as scheduled

RESPONSIBILITIES
Box Office & Front of House Administration

  • Be a front facing representative of the theatre
  • Provide each customer with a great experience
  • Communicate effectively in person, on the phone and in written correspondence with patrons and clients of GCTC
  • Process all ticket sales and donations efficiently and accurately in Spektrix
  • Complete end-of-day sales reports
  • Occasionally participate in off-site GCTC events as an ambassador and ticket agent
  • Read all scripts included in GCTC’s artistic season
  • Provide innovative solutions to best represent GCTC and guests
  • Support box office staff to ensure they are
  • Assist in the development and execution of appropriate policies and procedures for Box Office
  • Ensure box office staff and volunteers feel prepared, supported and valued
  • Oversee front of house operation during performances and events
  • Ensure and participate in the efficient running of opening nights, GCTC events, community events and fundraisers, as it relates to Box Office

Box Office Staffing

  • Participate in the hiring and training of Box Office staff
  • Create weekly schedule of all shifts for daily operations, performances and events
  • Submit time sheets to Company Manager

Volunteer Coordinating

  • Recruit, and conduct interviews and training for new volunteers
  • Schedule volunteers for shows, student matinees, coat check, mailing or administrative needs, dress rehearsals and events.
  • Plan and implement volunteer orientations and appreciation events
  • Coordinate with the Access Coordinator to provide volunteer annual accessibility training.
  • Maintain and update the volunteer program manual.

Bar & Public Spaces

  • Maintain and track bar inventory for all performances and events
  • In concert with the Development Manager, help maintain relationships with partner organizations like Happy Goat & North of 7.
  • Work with Finance Manager to reconcile bar sales
  • Participate in the recruitment and training of bartenders
  • Schedule the bar service as needed for shows and special events
  • Ensure public spaces are maintained, clean and with up to date with materials
  • Inform Jani King of special cleaning needs for special events or as issues arise

Other tasks as required.

Requirements:

We imagine you would enjoy and thrive in this role if these statements resonate with you:

  • I am passionate about live theatre, the performing arts, and the local arts community
  • I am comfortable and excited to interact with many new people every day by phone, email and in-person
  • I enjoy working as a team to provide people with a great experience
  • I am excited to lead a small team of part time staff
  • I believe diversity and inclusivity is essential to the success of an organization
  • I feel comfortable using a computer and I am willing to learn the ins and outs of GCTC’s ticketing software, Spektrix, with provided training and support

The following experience would be considered an asset for this position:

  • Customer service experience
  • Knowledge of theatre or the performing arts
  • Experience with ticketing systems such as Spektrix
  • Experience supervising and motivating teams

How to Apply:

To Apply
Email your application to [email protected] with the following by September 1, 2022:

  • Current Resume
  • Cover Letter that addresses your experience suited for this role and your interest in a position with GCTC.

We are also open to applications in other formats such as video or audio. Please use whichever format suits you best.

Please include the title of the job you are applying for (i.e. “Box Office Manager”) in the subject line of the email, and please add your name and the job title to every file you send us.

Accommodations are available upon request at any stage of the application process.
If you would like to apply but need additional time, or if this application puts up barriers, we encourage you to get in touch with us before the deadline at [email protected]

GCTC is committed to reflecting the diversity of our community. We believe in equity and inclusion and strongly encourage applicants from equity-seeking communities and intersecting identities to apply.

If you have questions about the position or the application process, please reach out to us at [email protected] and a member of our team will get back to you.

We thank all applicants for their interest. Only those selected for interviews will be contacted.

For more information about GCTC please visit our website, gctc.ca.

Share