Volunteer Coordinator – Capital Pride

Volunteer Coordinator

Capital Pride is seeking a summer intern to fill the role of Volunteer Coordinator and help plan and execute the 2019 Capital Pride Festival.

The Coordinator will manage Pride’s Volunteer Program, work with the Operations Team to develop comprehensive event and volunteer plans, recruit over 150 volunteers and prepare a training program.
Position Type: Summer Contract (4 months)
Monday, May 20 – Friday, August 30, 2019

Hours of Work: 35 hours/week
Some evening and weekend work will be required.
The successful applicant must be available for Festival Week: Sunday, August 18 to Sunday, August 25, 2019.

Rate of Pay: $16 per hour

Job Description

Volunteer Recruitment
  • Work with the Operations Lead and Operations Team to identify the volunteer requirements for the 2019 festival.
  • Develop volunteer job descriptions which include time commitments and job duties.
  • Work with the Marketing and Communications Coordinator to develop a promotional plan to promote the volunteer vacancies.
  • Develop an application process and respond to inquiries from prospective volunteers.
  • Conduct community outreach to promote the volunteer opportunities.
Volunteer Training and Development
  • Develop and implement a training program for volunteers that takes into account the different types of volunteer areas (community fair, parade, youth events) and includes an anti-oppression training component.
  • Develop opportunities for volunteers from a range of backgrounds and skill sets to be engaged in meaningful volunteer opportunities.
Volunteer Management
  • Work with the Operations Lead and Operations Committee to develop volunteer staffing schedules for each event.
  • Schedule volunteers taking into consideration event requirements and volunteer availability.
  • Act as the primary liaison for all volunteer staff including responding to inquiries and fielding questions.
Event Coordination
  • Assist with the execution of our events, including co-branded community events, media launch, sponsor reception, family and youth events, pride pageant, networking events, festival weekend, and parade.
  • Assist with the planning of various event components, including guestlist and invitations, venues, speakers and entertainment, food and beverage, photography and videography, accommodation and transportation, health and safety, and marketing.


  • Prepare a Volunteer Management Report following the Festival that includes a summary of all communications materials, media mentions and social media strategy.
  • Support other members of the Festival Team with general tasks as they arise.


  • Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive work framework.
  • Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
  • Experience in the planning and execution of volunteer run events
  • Experience leading teams or managing volunteers or people (either in a work or volunteer setting).
  • Comfortable with public speaking and conducting outreach.
  • Detail oriented and very organized.
  • Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.
  • Familiarity with Microsoft Excel.


It is expected that this position will be supported by the Canada Summer Jobs Program. As such, applicants must meet the following requirements:

  • be between 15 and 30 years of age at the start of the employment;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Applicants are asked to submit a resume and cover letter to [email protected] no later than Monday, May 13, 2019. Only those candidates contacted for an interview will be notified.

Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.