SS4 – Artist + Cultural Programming Coordinator – Summer Solstice Indigenous Festival

SS4 – Artist + Cultural Programming Coordinator – Summer Solstice Indigenous Festival

Contract Term:  Desired 26 weeks

Anticipated Start Date:  February 11, 2019

End Date: Approved to the Province of Ontario’s current fiscal year end March 31, 2019.  Desired additional weeks, ending August 9, 2019, is pending the approval of Ottawa Festivals’ fiscal year (2019-2020) JCP application with the Province.

Summary:  Reports to and working directly with the Executive Director and Festival Coordinator, assist with the coordination and implementation of all artists programming for the Festival including visual arts pavilions, staged performances and research and development of all specialized programming.

Office Location:  Westboro


  • Assist with the development, coordination and implementation of artists, elders and traditional teachers /workshop hosts for pavilions and mainstage
  • Liaise with selected Artists, Elders and Traditional teachers to validate/confirm logistical and technical needs
  • Assist with research and booking the various travel and accommodation needs
  • Collect photos, bios and social media links of artists and adapt, revise and utilize as necessary
  • Provide administrative support related to presentation of arts and cultural programming
  • Assist the festival coordinator in order to ensure successful arts and cultural program delivery, including creating emcee notes and stage schedules, meeting and greeting artists, providing assistance as needed during set up, take down and delivery of programming, including trouble shooting; which will require evenings and weekends leading into the festival
  • Obtain riders from performing artists, assist as liaison and help meet rider needs and schedule sound checks
  • Create, forward and collect Artist and Cultural Workshop contracts
  • Use computer word processing and spreadsheet software to prepare correspondence, reports, memos and docs
  • Identify volunteer roles to support programming needs
  • Assist in the Festival evaluation and make recommendations with the submission of annual post-event report
  • Related duties as required, providing support to event staff in the execution of their duties, including trouble-shooting

Who are you?

  • You have post-secondary education, are computer literate with recent experience using MS Office programs/Google Docs
  • You work well under pressure, are organized, detail oriented and can work on various projects simultaneously and autonomously
  • You have excellent phone and interpersonal skills, strong written and verbal skills
  • You are professional and punctual, creative and flexible
  • Assets considered an understanding of arts presentations, event planning experience, and/or a valid Driver’s license
  • Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
  1. You are a resident, living in Ontario
  2. You are not a full time student (part time student is allowable)
  3. You are not leaving employment to participate; you can continue with part time work up to 20 hrs/week
  4. You also must meet at least one of the following criteria:
    – Previously employed in Canada in any five of the last ten years and earned income in excess of $2000, OR
    – Previously established a Service Canada Employment Insurance benefit claim: regular benefits within the last three years or maternity/parental within the last five years

What is offered?

Program participants are offered positions of 30 hours per week (4 days per week) and are provided a payment of $423 per week ($14.10 per hour) by the Province of Ontario.  In addition, this position offers office related skills courses and complimentary tickets and passes to the International Animation Film Festival.

 What’s next?

Forward your resume and cover letter to [email protected]. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please click hereAccommodations are available on request for candidates taking part in all aspects of the selection process.