SS1 – Registration Coordinator

POSITION : SS1 – Registration Coordinator – Ontario Job Creation Partnership Program

CONTRACT LENGTH : Desired 26 weeks

START DATE : January 29, 2018

END DATE: Approved to government fiscal year end March 31, 2018 with the possibility to be approved the full 26 weeks pending Ottawa Festivals’ fiscal year JCP application and approval from the Ministry of Advanced Education and Skills Development; Desired end date: July 27, 2018

JOB SUMMARY: Assist the Festival team with coordination and administration for all Festival Registration including: Artisan Organization and Food vendor booths as well as registration for students/teachers for Education Day.

This position is available through the Ontario Job Creation Partnership Program (OJCP). The OJCP program is designed to provide work experience opportunities to those who have established an Employment Insurance (regular) benefit claim within the last three years, or to those that established a maternity/parental leave Employment Insurance claim within the last five years and are returning to the workforce. For more information about OJCP:

This is a 30 hour per week position.

Please forward your resume and cover letter to [email protected] Only those candidates who meet the JCP criteria will be contacted for an interview

REPORTING: This position reports to the Festival Coordinator and Operations Manager .


Vendor Registration:

  • Assist with the Artisan and Food Vendor information/registration process, respond to emails and inquiries;
  • Prepare detailed logistical needs for registered participants;
  • Review and submit accepted vendor applications to the finance for payment, updating finance on any additional fees that may have occurred on site;
  • Provide the Logistics team with vendor logistical requirements; coordinate vendor booth selections and update site map as required. Assist logistics team on site with marking and load in/out of vendor spaces;
  • Disseminate and collect the festival vendor survey to receive feedback and recommendations;
  • All other related duties and troubleshooting as required on site.

Education Day Registration:

  • Assist with the creation, dissemination and collection of Education Day registration forms
  • Communicate with schools, teachers and participants as required to ensure smooth operations of Education Day
  • Liaison and tracking of all related suppliers to ensure smooth and effective operations


  • High School Diploma or higher level of education
  • Computer literate – Google Docs, Microsoft, office equipment
  • Ability to work under pressure, on various projects simultaneously and autonomously meeting deadlines, Team Player
  • Professional and punctual; excellent phone and interpersonal skills; strong written and oral skills in English
  • Time management, organizational and leadership skills; detailed oriented
  • Valid driver’s license and French language skills are assets, but not required

Ottawa Festivals welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.