MA1 – Festival Administrative Coordinator

MA1 – Festival Administrative Coordinator

CONTRACT LENGTH: 26 weeks
HOURS PER WEEK: 30 (4 days, 7.5 hours per day)
START DATE: ASAP

NOTE: This position is available through the Ontario Job Creation Partnership Program (JCP). The JCP program is an employment program offered to provide unemployed job seekers in Ontario with work experience to enhance their marketability. For more information about JCP please visit: http://www.ottawafestivals.ca/jobs/jcp-overview/ or https://www.ontario.ca/page/ontario-job-creation-partnerships

JOB SUMMARY: Provide support on operations and logistics to the festival team.

Office location:  Somerset & Preston

REPORTING:  Reporting to and working directly under the supervision of the Director of Operations.

RESPONSIBILITIES:

  • Supporting Director in development of conference and delegate hosting program;
  • Communicating with festival delegates and artist representatives about travel and accommodations logistics;
  • Booking travel;
  • Maintaining databases of travel and hotel information;
  • Making reservations/bookings and maintaining schedules;
  • Filling in paperwork;
  • Organizing and managing materials for festival team;
  • During festival: supporting operations manager
  • Post-festival: organizing and filing festival expenses and revenues; grant-writing support
  • Hours will increase in the few weeks leading up to the festival and during the festival event; time off in lieu is provided for overtime hours worked
  • Other administrative tasks as assigned

SKILLS and QUALIFICATONS REQUIRED:

  • Excellent organization skills and attention to detail;
  • Excellent communication skills;
  • Excellent interpersonal skills;
  • Conference coordination experience is an asset but not required;
  • Knowledge of Microsoft Office and Google Suite tools including Drive, Word, Docs, Excel, Sheets, and Forms;
  • Driver’s license at G-2 or G level is an asset but not required

Ottawa Festivals welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

TO APPLY:

Please forward your resume and cover letter to [email protected].  In your cover letter, explain how you meet the JCP eligibility criteria. Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit:  http://www.ottawafestivals.ca/jobs/jcp-overview/

 

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