AB9-Office Assistant

This position is available through the Ontario Job Creation Partnership Program (OJCP), offered in partnership with Employment Ontario. The OJCP program is designed to provide work experience opportunities to those who have received regular Employment Insurance benefits within the last three years, or to those that received maternity/parental leave Employment Insurance benefits within the last five years. More information about OJCP can be found at http://www.ottawafestivals.ca/jobs/jcp-overview/.

TO APPLY: Forward CV to [email protected] or fax to 613.233.3134. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in the email and/or cover letter.

POSITION:  AB9 – Office Assistant

 DESIRED CONTRACT LENGTH:  26 Weeks

 START DATE: ASAP

END DATE: For Set Weeks

JOB SUMMARY: Front-line public relations representative to assist with administrative duties, including (but not limited to): answering incoming phone calls, responding to written correspondence, maintaining databases, filling orders, basic bookkeeping, and other administrative tasks as assigned.

REPORTING: Reporting to the Managing Director

RESPONSIBILITIES:

  • Ensure the office is well organized, clean and free of clutter
  • Communicate with customers, employees and other individuals to answer questions, disseminate or explain information, and take orders
  • Assess, record and proofread documents, such as proposals or reports
  • Assist with receiving and shipping packages
  • Update the organization’s website
  • Direct all inter-office communications
  • Work with festival staff and take on projects such as video editing and social media communication
  • Assist with volunteers

 SKILLS and QUALIFICATIONS REQUIRED:

  • MUST have spoken and written English; additional languages an asset
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Professional demeanor is essential
  • Experience working with cash, sales and customer service
  • Able to consistently meet deadlines
  • Exceptional organizational skills and ability to work in a busy environment
  • Strong computer skills: Microsoft Office, database and Internet programs
  • Knowledge of accounting and inventory software an asset

 INDUSTRY CONTACTS:

  • Animation industry professionals
  • Special Event professionals
  • Media professionals

 

Share