AB2 – Development Logistics Coordinator – Ottawa International Animation Festival

AB2 – Development Logistics Coordinator–Ottawa International Animation Festival 

Contract Term: 26 Weeks

Start Date:  ASAP

 End Date: For Set Weeks.

Summary: The OIAF is one of the leading events of its kind in the world.  An annual event attracts artists, producers, students and animation fans from around the world.  As Development Logistics Coordinator, you will assist the Development Manager with client and development related deliverables including working with clients from the animation industry and assisting with administrative development strategies.

Office location:  The Arts Court – ByWard Market Area

Job Responsibilities:

  • Using the OIAF database, keep meticulous track of all the elements the client agreements.
  • Following up with clients to ensure that the OIAF has their deliverables from clients.
  • Ensuring that client branding is on the OIAF website and is correct.
  • Ensuring client materials are in printed material such as the Festival Program book and the TAC Delegate Guide.
  • Managing client passes, ensuring they have been processed and created.
  • Overseeing the client portion of the onscreen slide show.
  • Liaising with staff members to ensure that client driven events are a success.
  • Developing and working with the client to create a tailored social media message.
  • Ensuring that client materials are in the OIAF Delegate bag and overseeing a team of volunteers on “bag stuffing day”
  • Taking responsibility for the arrangement of client signage, placement and logistics during the OIAF.
  • Assisting with final reports post festival and client recognition

Skills, Abilities and Eligibility:

  • Excellent communication and people skills; social media skills
  • Good organizational skills able to work in a busy environment; attention to detail and accuracy are a MUST
  • Strong computer skills – Microsoft Office; some knowledge of Photoshop
  • Conversational French is an asset
  • You are eligible to participate in Ontario’s Job Creation Partnerships (JCP) program by meeting the following criteria:
  1. You are a resident, living in Ontario
  2. You are not a full time student (part time student is allowable)
  3. You are not leaving employment to participate; you can continue with part time work up to 20 hrs/week
  4. You are not leaving employment to participate in the program; currently working less than an average of 20 hrs/week is considered unemployed
  5. You also must meet at least one of the following criteria:
    a)  You have been previously employed in Canada and contributed to the Employment Insurance Premium program via employee payroll deductions (part time or full time for any number of weeks per calendar year) for at least 5 of the last 10 years (the 5 years do not need to be consecutive); OR
    b)   You have previously established an Employment Insurance (E.I.) benefit claim (regular benefits) with Service Canada within the last three years, OR
    c)   You have previously established an Employment Insurance maternity/parental leave Employment Insurance benefit claim within the last five years.

Learning Opportunities and Additional Benefits:  Learn all about running events at a major international film event; Lynda.com courses on development, office software and other skills related to the position; Complimentary tickets and passes to the OIAF; Learn from event planning veterans, former industry professionals, network with major animation studios, and learn about the film/TV industry both locally and internationally

What is offered?

Program participants are offered positions of 30 hours per week (4 days per week) and are provided a payment of $423 per week ($14.10 per hour) by the Province of Ontario.

CityFolk Festival is committed to building an inclusive workforce reflecting the demographics of a Canadian society. The organization has also developed policies and procedures in order to ensure a barrier-free selection process and workplace.

What’s next?

Forward your resume and cover letter to [email protected]. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview; applicants must indicate how they meet the eligibility in their email and/or cover letter. To learn more about the JCP program, please click here.  Accommodations are available on request for candidates taking part in all aspects of the selection process.