CONTRACT LENGTH:    26 weeks         

START DATE: ASAP                        

END DATE: For Set Weeks 

REPORTING RELATIONSHIP: Reports to the Committee Convenor and Partnerships Manager

JOB SUMMARY: Works with Convenor and committees to develop and implement communications, promotion and outreach strategies for Festival activities. These activities involve community outreach and promotion through grassroots consultation, marketing, and external communications.

RESPONSIBILITIES:

In conjunction with the Convenor and Steering Committee and subcommittees:

• Develop and implement a communications, promotion and outreach plan to raise awareness, understanding and attendance at Festival activities within target communities, alumni, stakeholders, volunteers and the media.
• Implement approved plans within guidelines and deadlines with support from other staff and volunteers. Submit regular reports.
• Implement promotional strategies to achieve goals including promotional materials and tools (sales brochures/flyers, posters, online & email promotion, phone campaigns, web content, ad placement, marketing partnerships, etc.).
• Work closely and collaborate with partner organizations
• Create communication tools and write materials targeted to alumni, stakeholders, partners and the media.  
• Undertake community outreach activities and consultations and represent Festival at events.
• Complete a media relations plan, establishing and stewarding relationships with the media.
• Maintain updates to the Festival relationship management database.
• Update the websites and social media and other web presence content
• Assist the sponsorship and fund raising committee with preparation of proposals and promotional materials

SKILLS REQUIRED:

• Minimum of 2 years’ experience in community or public relations. promoting events and creation of PR materials
• Related degree in Communication, Journalism, etc., with direct experience in current promotion materials/tools
• Excellent written and verbal communication skills with knowledge of writing for media and web
• Strong people skills & team-player with self-organizational skills, able to multitask and meet deadlines
• Knowledge of Microsoft Office products, web software including Wordpress, Jumla, Facebook, Twitter, etc
• A passion for community development, sustainability and an ability to speak French are an asset

INDUSTRY CONTACTS:

Committee Partners, volunteers, representatives from the local community

TO APPLY: 

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please quote position number SA2 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH:  15 Weeks          

START DATE:     ASAP                                               

END DATE: For Set Weeks

JOB SUMMARY: 

Administrative Assistant carries out their duties that include:

• Educate and increase the public’s understanding and appreciation of the arts by helping coordinate performances under the supervision of the festival coordinator
• To help coordinate under supervision performing arts festivals for the purpose of educating and advancing the public’s understanding and appreciation of performing arts and to educate artists through participation in such festivals and related workshops.

REPORTING RELATIONSHIP: Reporting directly to the Director and Festival Coordinator

RESPONSIBILITIES:

• Coordinates the daily activities required to put on a large event, including permit applications, researching and attracting vendors and service providers, plans and institutes the use of volunteers.
• Carries out needs assessments based on previous years records and coordinates any necessary changes.
• Reports to funders re: Current status of project and any projected problems in meeting deadlines.
• Answers phones and takes messages as required. Facilitates communication between the Director and members of the project and its support staff.
• Implements phases of the program outline efficiently and effectively according to a pre-set schedule and in accordance with a budget. Acts as the link between community agencies groups and individuals in dealing with a wide range of issues related to the success of Festival activities.
• Evaluates the use of volunteers at past festivals. Determines the number of and skills requirements of volunteers required for the next festival.
• Performs administrative tasks as set out by the director.
• Maintains statistics such as status of permits and applications.
• Works with the Director to implement changes required to get the project back on track when deadlines are missed.

SKILLS REQUIRED:

• Three years post secondary, administrative training
• Two years of practical experience in a similar position
• Proficiency in MS Word and Excel
• Ability to adhere to tight deadlines while multi-tasking
• Bilingual (French) an asset
• Experience with arts organizations and organizing community events an asset

TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number VA1 and Title.

Only those candidates who meeet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH: 26 Weeks           

START DATE: ASAP

END DATE: For Set Weeks

JOB SUMMARY: Recruit, train and support volunteers and oversee logistical needs for the festival

REPORTING RELATIONSHIP: Reporting to and working directly under the supervision of festival Director and in tandem with the Administrative and Community Liaison Coordinator

RESPONSIBILITIES:

• Research and identify schools, post-secondary institutions for recruitment of volunteers
• Coordinate information sessions at schools, post-secondary institutions for volunteer recruitment
• Liaise with Volunteer Bureau, Algonquin College Festival Program Coordinator
• Create Volunteer Information Kit
• Recruit and train volunteers
• Organize volunteer recognition event
• Identify logistical on-site needs for the festival
• Liaise with festival suppliers
• Work with Administrative and Community Liaison Coordinator
• Execute all other duties associated with the job as assigned
• Prepare project evaluation and report for 2012 with recommendations for 2013 festival edition      

SKILLS REQUIRED:

• Must have a High School diploma
• Must possess some previous experience in managing a team of volunteers or other related area of work
• Must have good oral and written skills in English and French
• Must be able to work under pressure and meet stringent deadlines
• Must be able to work in a team
• Must be able to work under pressure on various projects simultaneously
• Must demonstrate interest and experience in working with volunteers and various cultural organizations
• Must be computer literate (Microsoft, WordPerfect, Excel, etc.)

INDUSTRY CONTACTS:

• Community Partners
• Festival and Industry Suppliers
• Festival Participants
• Ottawa Schools
• Ottawa Universities
• Ottawa Colleges

 TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number CA2 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH: 26 weeks            

START DATE: ASAP      

END DATE: For Set Weeks

JOB SUMMARY: Assist with the coordination and implementation of various projects related to the success of the Festival.

REPORTING RELATIONSHIP: Reporting to and working directly under the supervision of the Executive Director and/or Chief Operating Officer.

RESPONSIBILITIES:

• Respond to general telephone, in person and electronic inquiries and/or forward to appropriate person.
• Use computer word processing and spreadsheet software to prepare reports and required documents.
• Coordinate site allocations.
• Create Annual Media Launch Event invitation list and assist with event logistics.
• Assist with coordination of Silent Auction and Volunteer/Pledge Challenge Appreciation Event.
• Coordinate all festival concessionaires, vendors and exhibitors.
• Coordinate VIP/parking passes and distribute packages to appropriate parties.
• Create a list of general festival supplies and purchase required items.
• Signage – maintain inventory, determine needs and assist with onsite installation.
• Assist with event management during the festival in conjunction with the Logistics Manager.
• Assist with the transport of all storage items needed during the festival and create post-festival inventory.
• Assist in festival implementation phase by helping with onsite set-up and dismantle from June 16^th – 27^th, 2012.
• Assist in the festival evaluation and make recommendations with the submission of annual post-event report.
• Liaise with Board of Directors and other event staff as necessary.
• All other related duties, as required by event staff team.

 SKILLS REQUIRED:

• High School Diploma or higher level of education.
• Computer literate with recent experience using MS Office programs.
• Ability to work under pressure and on various projects simultaneously and autonomously.
• Excellent interpersonal skills.
• Previous special event experience is a definite asset.
• Strong written and verbal skills.
• Valid driver’s license.

INDUSTRY CONTACTS:

The employee will be interacting with: Board of Directors, Organizing Committees, Team Members, Sponsors, Exhibitors, Suppliers, VIPs and representatives from the local community.

TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number DB1 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

This position is available through the Job Creation Partnership Program, offered in partnership with Employment Ontario.  The Job Creation Partnership program is designed to provide those receiving Employment Insurance benefits (or those with reach back status) work experience opportunities needed to acquire more marketable skills to help them find future employment.

CONTRACT LENGTH: 26 Weeks

START DATE: ASAP                

END DATE: For Set Weeks                   

JOB SUMMARY: Responsible for assisting the Director of Operations with festival operational issues, logistical needs, and office administration.

REPORTING RELATIONSHIP: Reports to and works directly under the supervision of the Director of Operations.

RESPONSIBILITIES:
Ticket Sales:

• Learn the ticketing system for all ticket sales throughout the festival
• Responsible for all in-house sales made to the public, sponsors and groups from the festivals main office
• Process in-house telephone, and mail order sales and process and print all the complimentary tickets
• Works with Director of Operations on entering data to perform daily reconciliation on outcomes of daily ticket sales

 Logistics:

• Responsible for ordering onsite telephone lines, motorized vehicles, accreditation, etc
• Responsible for overseeing the development and distribution of all accreditation for the festival
• Assist with setting up the onsite communications office
• Assist in overseeing a team of volunteers throughout the festival period & other duties as required

Office Administration:

• Provide admin support /data entry/ editing duties for office functions;
• Provide admin support to fundraising initiatives such as golf tournament;
• Responsible for responding to all customer inquires through phone and email;
• All other duties as assigned.

SKILLS REQUIRED:

• Strong organizational skills and ability to prioritize
• Proven success multi-tasking in a high pressure environment
• Proven ability to think creatively and strategically
• Ability to work independently as well as within a team
• Excellent written and oral communication skills
• Bilingualism is an asset
• Advanced knowledge of MS Office

INDUSTRY CONTACTS: Canadian and international artists, agents and management companies, local and national festival music promoters, festival sponsors and local business leaders, and festival staff and volunteers

 TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number BA2 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

 DURATION: 26 weeks               

START DATE: ASAP          

END DATE: For Set Weeks       

JOB SUMMARY: Coordinates and maintain existing French media relations as well as implement and development of new initiatives.  Liaises with sponsors and partners to keep them fully informed of festival activities.

REPORTING RELATIONSHIP: Reporting to Executive Director

RESPONSIBILITIES:

• Assist in planning and implementation of Festival’s French communications strategy
• Liaise with membership to collect content and information required to develop and maintain the festival’s web site, publications, media/partner database, and other initiatives as required
• Write French press releases and coordinate media packages
• Plan media events
• Maintain the festival’s French Web site participate in media activities (i.e., develop networks and write blog entries) and monitor online visibility
• Assist in planning and production of souvenir program
• Liaise with festival sponsors so they are fully aware of festival activities and invited to events
• Take initiative in recommending new marketing, advertising, special events and sponsorship opportunities
• All other duties as required

 SKILLS REQUIRED:

• Training/previous experience in marketing, public relations and/or special events
• Excellent interpersonal skills
• Knowledge of social media tools/sites with an ability to perform online research using search engine tools
• Strong written and communication skills in English
• Demonstrated computer skills in Windows and Microsoft Office environment
• Must be able to work under pressure and on various projects simultaneously and autonomously
• Resourceful, tactful, mature, self-motivated
• a basic knowledge of HTML and/or PHP would be an asset

INDUSTRY CONTACTS:

• Local, national and international media
• Board of Directors
• Festival sponsors and partners
• Festival staff and volunteers
• Representatives from the local community

 TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number MB5 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To le

CONTRACT LENGTH: 26 weeks

START DATE: February 2012                

END DATE: For Set Weeks       

JOB SUMMARY: Coordinates and maintain existing English media relations as well as implement and development of new media initiatives.  Writes English press releases and designate and distributes media passes prior to the 2012 Festival.

REPORTING RELATIONSHIP: Reporting to Executive Director

RESPONSIBILITIES:

• Assist in planning and implementation of Festival’s English communications strategy
• Liaise with membership to collect content and information required to develop and maintain the festival’s web site, publications, media/partner database, and other initiatives as required
• Write English press releases and coordinate media packages
• Plan media events
• Maintain the English web site, participate in media activities (i.e., develop networks and write blog entries) and monitor online visibility
• Assist in planning and production of souvenir program
• Liaise with festival sponsors so they are fully aware of festival activities and invited to events
• Take initiative in recommending new marketing, advertising, special events and sponsorship opportunities
• All other duties as required

SKILLS REQUIRED:

• Previous experience in marketing, public relations and/or special events
• Excellent interpersonal skills
• Knowledge of social media tools/sites with an ability to perform online research using search engine tools
• Strong written and communication skills in English
• French is an asset
• Demonstrated computer skills in Windows and Microsoft Office environment
• Must be able to work under pressure and on various projects simultaneously and autonomously
• Resourceful, tactful, mature, self-motivated
• a basic knowledge of HTML and/or PHP would be an asset

INDUSTRY CONTACTS:

• Local, national and international media
• Board of Directors
• Festival sponsors and partners
• Festival staff and volunteers
• Representatives from the local community

TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number MB4 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH: 26 weeks

START DATE: ASAP

END DATE: For Set Weeks

JOB SUMMARY:

Responsible for assisting in strengthening relationships with existing sponsors/partners and developing new sponsors/partners for the festival

 REPORTS TO: Executive Director

RESPONSIBILITIES:

• Responsible for assisting in strengthening relationships with existing sponsors
• Coordinate the administrative duties of keeping track of the various sponsorships, donations, in-kind donations and sponsorships and private foundations
• assisting in identifying new sources of potential funding
• Develop database of sponsors and sponsorship opportunities
• Assist in developing and preparing sponsorship package for distribution and identify sponsor recognition opportunities
• Work with the event coordinator in ensuring the sponsors receive visibility
• Other duties as  required

SKILLS REQUIRED:

• Must have strong organizational skills, be detail-oriented
• Must have strong interpersonal skills
• Must have excellent communication skills, both written and oral
• Must be able to work under pressure and meet deadlines
• Customer service experience is an asset
• Bilingualism is an asset

INDUSTRY CONTACTS:

Will interact with:

•  Board members, volunteers and staff
• Sponsorship Committee
• Representatives of the business community
• Festival sponsors
• Cultural industry executives
• Representatives of private foundations

TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number MB3 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH:  26 Weeks          

START DATE:  ASAP

END DATE:  For Set Weeks      

JOB SUMMARY: Assist Producer, and staff, with administrative tasks including telephone and written correspondence, maintaining databases, filing, office deliveries, office maintenance and all other logistical duties as assigned.

REPORTING: Reports directly to the Producer.

RESPONSIBILITIES:

• Work closely with the Producer, and senior staff, to ensure smooth daily office operations
• Manage office functions such as incoming and outgoing inquiries, filing system, maintaining databases, implement processes and systems where necessary and requested
• Assist with coordinating volunteers
• Organize and prepare documentation for meetings and events
• Liaise with collaborating organizations
• Ensure all daily office operations are carried out in a timely manner
• Assist the Producer, and contracted staff, with all other duties as required

SKILLS REQUIRED:

• University degree or college diploma a definite asset
• Must be computer literate and familiar with Microsoft Office programs, especially Excel and Word
• Must have excellent communication skills (bilingualism a definite asset)
• Must have strong writing skills
• Previous event experience a definite asset
• Possessing a valid driver’s license a definite asset

This Festival is an anti-sexist, anti-racist, anti-homophobic environment that is committed to diversity and equity.  We strongly encourage applications from women; people of colour; members of racial and/or ethnic minorities; Aboriginal people; and lesbian, bisexual, gay, transsexual, transgendered and queer-identified people.

TO APPLY:

Forward CV to info@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number WA2 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca

CONTRACT LENGTH:  26 Weeks          

START DATE:  ASAP

END DATE: For Set Weeks  

JOB SUMMARY: A support role for staff in the areas of Sponsorship, Community Outreach, and Marketing. We’re looking for a dynamic, dedicated, and energetic individual who can take on this position while becoming a vital part of our team. This person must also be able to assist the Producer, and  staff, with all other duties as required. The Festival is recognized as being diverse in ethnicity, culture, gender, sexual orientation, and age.

REPORTING: Coordinator reports directly to the Producer

RESPONSIBILITIES:

• Assist in research of potential collaborators to become involved with the festival
• Assist in ensuring that all relevant sponsorship requirements are tracked and met
• Liaise with various organizations on behalf of Festival, to maintain open lines of communication
• Assist Festival in undertaking its commitments to quality programming
• Assistance with any other necessary office tasks as required

SKILLS REQUIRED:

• Exceptional organizational skills, written and verbal
• Should have previous experience in business development, marketing, or communications
• Superior interpersonal and communication skills
• Ability to work under pressure and to meet deadlines
• Strong knowledge of MS Word and Excel
• Ability to work in a collective atmosphere
• Previous event experience a definite asset
• Driver’s license an asset

This Festival is an anti-sexist, anti-racist, anti-homophobic environment that is committed to diversity and equity.  We strongly encourage applications from women, people of colour; members of racial and/or ethnic minorities, Aboriginal people; and lesbian, bisexual, gay, transsexual, transgendered and queer-identified people.

TO APPLY:

Forward CV to jobs@ottawafestivals.ca or fax to 613.233.3134

Please Quote Position Number WA1 and Title.

Only those candidates who meet the JCP criteria will be contacted for an interview. To learn more about the JCP criteria, please visit http://www.ottawafestivals.ca